From booking email to paid invoice.
Bookings, dispatch, live tracking, PODs and Xero invoices on one screen. Built and used every day by a Melbourne transport company running its own trucks.
- 30 days free
- No card needed
- No lock-in
- Set up in minutes
Then from A$99 a month for 3 trucks. Founding offer: 25% off for 12 months for our first 20 companies.
See TrakkHQ in under a minute
From the booking email to the paid invoice, on one screen.
Companies, people and prices in the video are examples.
One job record, from first email to final invoice
Most operators type the same job into email, a spreadsheet, a tracking app and their accounts. In TrakkHQ it's entered once and flows through every step.
Book
Booking emails become jobs automatically.
Dispatch
Assign truck and driver. It's on their phone.
Track
Live GPS, with real ETAs sent to customers.
Deliver
Arrive, depart and POD photos at every stop.
Invoice
Rates, fuel levy and GST, straight to Xero.
Every part of the platform shares one job
Use all of it, or start with the part that costs you the most time.
Customers email. TrakkHQ builds the job.
Your customers keep booking the way they always have. TrakkHQ reads each email and fills in the job for you.
- Pulls PO numbers, addresses, times and vehicle type
- Learns each customer's email format
- Flags anything that doesn't match, for a person to approve
Hi team, can we please get a flat top semi on Thursday, pickup 6:30am from Braeside, delivering to Dandenong South by 8:15. PO 88213. 22 t of steel. Thanks!
An ops board the whole office can read at a glance
Every job and every truck on one screen, with the problems already highlighted.
- Multi-stop jobs with arrive and depart times per stop
- Waiting timers that turn amber, then red
- Pre-shift inspections, timeclock and driver notes
Booked 4
On the road 3
Delivered 6
Customers see their freight without calling you
Drivers work from a simple phone app. Customers get a live link and their own portal.
- Live truck positions and GPS route history per job
- Tracking links with real ETAs
- Client portal with POD photos and invoice PDFs
Finished jobs turn into correct invoices
Rates, fuel levy, waiting time and GST are worked out from the job. Nobody retypes anything.
- Per-customer rate cards with effective dates
- Checks every invoice before it's approved
- Synced with Xero, plus customer run sheets
| Item | Amount |
|---|---|
| Flat top semi3.5 h × $165.00 | $577.50 |
| Fuel levy18.5% of cartage | $106.84 |
Run it from your own AI
Connect Claude or ChatGPT to TrakkHQ and ask about your day in plain English. Your AI can find jobs, check deliveries and suggest changes.
- Sign in from your own Claude or ChatGPT, or use your own AI key
- Every change your AI suggests waits in Approvals for a person
- It can't change invoices, pay or Xero, and can't delete anything
Job 10477 · XV 31 KD · Laverton → Port Melbourne
Job 10479 · YT 08 PL · Braeside → Geelong
Want me to flag both for the office?
Free for up to 3 trucks. Unlimited users.
Schedule jobs and keep your client list free for up to three trucks. Every plan includes unlimited office users and drivers. Basic and Pro include three trucks, Pro+ includes five, and you pay only for trucks beyond that.
Free
Scheduling the day
A$0Up to 3 trucks, no cardNo time limit
- Job calendar and ops board
- Client list
- Link with clients and carriers on TrakkHQ
- Truck and driver allocation
- Unlimited office users
Basic
Running the day
A$99A month, 3 trucks includedThen A$25 per additional truck
Everything in Free, plus
- Driver app with multi-stop jobs
- Proof of delivery photos and signatures
- Timeclock and timesheets
- Pre-start checks for trucks and trailers
- Fleet register and office tasks
- Job export to CSV and PDF
Pro
RecommendedTracking and getting paid
A$199A month, 3 trucks includedThen A$39 per additional truck
Everything in Basic, plus
- Live GPS tracking and GPS billing hours
- Waiting timers that go on the invoice
- Customer ETA and delivered texts
- Xero invoicing
- Client portal
- Customer reports
- Run sheets
- Track jobs sent with other carriers
- API for your own systems
Pro+
Jobs book themselves
A$349A month, 5 trucks includedThen A$49 per additional truck
Everything in Pro, plus
- Automatic job booking from emails
- Workshop
- Training
- Fuel and driver scorecards
- Sales: quotes and leads
- Run it from Claude or ChatGPT
- Compliance Coming soon
- Subcontractors with RCTI
- Priority support
Free is A$0 for up to 3 trucks, with no card and no time limit. Every new company also gets a 30-day trial of Pro+, then stays on Free unless it chooses a plan. Basic and Pro include 3 of your own trucks and Pro+ includes 5. Subcontractor trucks never count. Add Subcontractors or Claude and ChatGPT to Basic or Pro for A$49 a month each. The API is included from Pro up. Pay yearly and get two months free. No lock-in contracts. Founding offer: 25% off for 12 months for our first 20 companies.
Built by a transport operator, for transport operators
TLH started in 2021 with one truck in Braeside. As the fleet grew, the paperwork grew faster, and nothing off the shelf fitted flat-tray work or talked properly to Xero. So we built our own. TrakkHQ runs TLH every day.
Any transport company that's outgrown spreadsheets
From a few trucks to a full interstate fleet, with no cap on trucks or users. If you take bookings by email and invoice through Xero, TrakkHQ fits how you already work.
Connects to the tools you already use
Accounting, email, your office phone and your own AI. These work today, with more on the way.
Guides for operators
Free calculators and printable paperwork for running trucks, plus plain-English guides written from inside our own fleet.
See it running, or just ask a question
Book a 30-minute demo of a live day at TLH, from booking emails coming in to invoices landing in Xero. Or ask for a call and we'll ring you back.