Free transport invoice maker
Make a clean invoice for your freight jobs in a couple of minutes. Fill in your business, the customer and the jobs, add a fuel levy, waiting time or tolls if you charge them, and print it or save it as a PDF.
There's no account to create. Everything you type stays in your browser: nothing is uploaded or sent to us. Your business and bank details are remembered on this device, so next time you only change the customer and the jobs.
Transport invoice maker
Fill in the boxes and the invoice below updates as you type. Your details stay in this browser only: nothing is uploaded or sent, and you don't need an account.
To get a PDF, choose "Save as PDF" as the printer. Only the invoice prints, on A4.
Swipe sideways to see the whole invoice.
How the totals work
- Each job line is quantity × rate, rounded to the cent.
- The fuel levy is your percentage of the job lines only.
- Waiting time is hours × your waiting rate, with no fuel levy on it.
- Tolls go on at cost, after the levy, so there's no levy on tolls.
- If you're registered for GST, GST is 10% of the subtotal and the total includes it. If you're not, the document is an invoice rather than a tax invoice and no GST is added.
Put rates and tolls in ex GST. For more on what to charge for and how to set out the extras, read how to invoice freight jobs and truck waiting time charges. To work out the levy percentage, use the fuel levy calculator.
What makes a valid tax invoice
If you're registered for GST, your customer needs a valid tax invoice to claim the GST back. Under the ATO's general rules it must show:
- that it's intended to be a tax invoice (the maker puts the words "Tax invoice" at the top)
- your identity and your ABN
- the date it was issued
- a description of what you supplied, such as each job
- the GST amount, or a statement that the total price includes GST
- for a sale of $1,000 or more, the customer's identity or ABN
The maker warns you if your ABN is missing or doesn't look right, or if a $1,000-plus invoice has no customer name. Source: ATO, Tax invoices.
Common questions
I'm not registered for GST. Can I still use it?
Yes. Untick "I'm registered for GST" and you get an invoice with no GST line and a note that no GST has been charged.
How do I save it as a PDF?
Press "Print or save as PDF" and pick "Save as PDF" as the printer. Only the invoice prints, on A4, with none of this page around it.
Is my information safe?
It never leaves your device. The page keeps your details in your browser's own storage so they're there next time. Press "Clear saved details" to remove them, for example on a shared computer.
Invoices without the typing
TrakkHQ makes the invoice from each completed job automatically, with the times, fuel levy and tolls already on it, and sends it to Xero. No retyping jobs at the end of the week.
This invoice maker is general information, not tax or financial advice. Check the ATO's current rules and get advice for your circumstances.